Every conversation reviewed,
not just the one that got escalated
Support QA usually means a manager reads a random sample of conversations each week. That catches almost nothing systematically, and still takes real time to do even badly. This agent reads every conversation against your actual quality rubric and scores it consistently. It surfaces the coaching moments that matter, instead of leaving them buried in a transcript nobody reread.
Why most conversations never get reviewed
Support quality assurance is one of those functions everyone agrees matters and almost nobody has time to do properly. Reading full conversations against a rubric takes real minutes per conversation, and a manager has dozens of support staff generating hundreds of conversations a week. The usual compromise, a random sample reviewed after the fact, means most conversations are never checked at all. The coaching that does happen is based on whatever the manager happened to catch.
From a transcript to a coaching note
The agent reads every chat, email and call transcript against your team’s actual quality rubric, scoring tone, accuracy, policy adherence and resolution quality. It does this consistently, rather than depending on which manager happens to review a given sample. It flags specific coaching moments: the exact exchange where an agent missed an upsell opportunity, gave an incorrect policy answer, or handled a frustrated customer particularly well. That beats one abstract aggregate score that tells a team lead little about what to actually say in a coaching conversation.
It also tracks trends per agent, per team and per issue type. A team lead can see whether a quality dip is isolated to one person. Or whether it is a pattern tied to one topic, like a recent policy change nobody fully absorbed. A weekly coaching digest turns this into something a manager can actually act on in a one-on-one. That beats raw transcripts, or a spreadsheet of scores with no narrative attached.
Coaching moments are sorted by whether they are teachable in a quick note or need an actual conversation, a subtle tone issue versus a repeated policy error. That way a team lead’s limited one-on-one time goes to cases that genuinely need discussion, instead of every flagged moment getting equal weight. For teams running a mix of new hires and veterans, the same rubric applies to both. But the coaching digest frames new-hire gaps as expected learning curve, and flags only genuine regressions in veteran performance as something to address directly.
Where the manager still leads
The actual coaching conversation is a manager’s job. The agent’s output is the preparation, not the delivery. Your team owns and periodically revises the quality rubric itself, and reviews any case where the agent’s score is disputed. Your team also decides how QA scores factor into performance reviews or compensation, if at all. The agent’s role is to surface signal consistently, not to make a personnel decision on its own. Any score used for a formal review is checked by a manager against the actual conversation first.
What keeps the scoring fair
Scores are calibrated against manager-reviewed samples before launch and checked periodically after, so the agent’s judgment is validated against real human standards rather than assumed correct. Every score includes the specific reasoning and quoted exchange behind it, so nothing is a black-box number. Any conversation can be re-reviewed by a person, and persistent disagreement between agent and manager scoring triggers a rubric review rather than getting ignored.
Price and timeline
| Option | Price | Timeline |
|---|---|---|
| Agency runs it | from $4,800 + support plan | 5 to 8 weeks |
| Full control, handover-ready | from $5,800 | 8 to 11 weeks |
“Agency runs it” keeps the agent on our infrastructure with a monthly support plan covering tuning and monitoring. “Full control, handover-ready” puts the agent on your own servers and accounts with documentation, source and credentials, so your team can run and change it without us. It costs more up front because the handover package, your-infra deployment and internal documentation are built in from day one.
Related
See the AI agents overview for how we build and guard these systems, and Analytics for the services that often pair with this one. Inside the agents catalogue: the Helpdesk triage agent, the Technical support tier-1 agent and the Customer success agent. For a narrower, single-process version of this work, see Call transcription and QA scoring and Speech analytics for support teams in the automations catalogue. For how the same guard patterns held up on a real system, see Analytics hub with AI analyst in Telegram.
Want this running for your team? Get in touch and tell us where the messages pile up.
FAQ
How much does a support QA and coaching agent cost?
From $4,800 to encode your actual quality rubric and connect to your support channels and call recordings, live in 5 to 8 weeks.
How long before it is live?
5 to 8 weeks, including a calibration period. The agent's scores are checked against your managers' own scores on the same conversations until they consistently agree.
Which channels and tools does it work with?
Chat and email transcripts from your helpdesk, plus call recordings and transcripts from your phone or voice platform. Scores and coaching notes write into your existing QA or performance system.
What if the agent's quality score disagrees with a manager's judgment?
The agent is calibrated against manager-reviewed samples before launch and periodically after. Any conversation can be re-reviewed by a person. A consistent disagreement pattern is treated as a sign the rubric itself needs clarifying, not that either side is simply wrong.
Is conversation and agent performance data safe?
Transcripts and recordings stay in your own helpdesk and call platform. The agent reads through the access you grant, and scores and coaching notes are visible only to the team leads you designate.