A Telegram bot for translation agencies
that takes a file and returns a quote estimate
A client wanting a quick quote usually just wants to send a file and get a number back. Not fill out a web form and wait for an email reply. We build a Telegram bot that takes the file directly, returns an estimate, and lets a client check status on an active job without calling in.
Where quote requests lose time
A client emailing a file for a quote usually waits hours or a day for a reply. Someone has to open the file, count words and check it against a rate card before responding. That delay is the same mechanical lookup every time. It is also exactly the kind of wait that pushes a time-sensitive client to a competitor who replies faster.
Status check calls are the other recurring interruption. A client mid-way through a job wants to know if it is on track. Without a place to check that skips calling a PM directly, every “just checking in” message pulls a PM away from actual work. It only takes a one-line reply, but it still breaks focus.
What the bot actually does
The bot takes a file upload directly and extracts a real word count. It returns an instant quote estimate from your rate card by language pair, usually within seconds of the file being sent. A client checking the status of an active job gets a real answer pulled from your tracking sheet or TMS. Never a guess, never a promise to check and call back.
Every submitted file and quote request logs to your CRM or a Google Sheets pipeline with a timestamp. Your team has a record without anyone forwarding emails by hand.
What stays with the project managers
Final price confirmation, translator assignment and quality review stay entirely with your project managers. The bot estimates and reports status. It does not confirm a final price or assign work without a PM’s review.
Price and timeline
| Package | Price | Timeline |
|---|---|---|
| Agency runs it | from $900 | 1 to 2 weeks |
| Full control, handover-ready | from $1,900 | 2 to 3 weeks |
Related
Pair this with the full AI agent for translation agencies once PM routing and certification detection are worth adding. Or see job routing automation for translation agencies for how a quoted job flows through to delivery. See the full package breakdown on the development service page, or get a written plan with a fixed price.
FAQ
What does a Telegram bot for a translation agency cost?
A quote-and-intake bot starts at $900, live in 1 to 2 weeks. Adding PM routing and certification detection is the fuller [AI agent for translation agencies](/solutions/ai-agent-for-translation-agencies/), from $1,800.
How accurate is the quote estimate?
It extracts a real word count from the file and applies your rate card, which is accurate for straightforward documents. Specialized formatting or heavily graphic files still need a PM's review before the final price is confirmed.
Can clients check the status of an active job?
Yes, if the job is tracked in a system we can read: a shared spreadsheet or your TMS. The bot reports the real current status, not a guess.
Does it support multiple language pairs and file types?
Yes, quoting runs off your own rate card by language pair, and file intake handles the common formats agencies work with day to day.
Does it integrate with our CRM or TMS?
We write the job and quote estimate to your CRM or a Google Sheets pipeline, or to a TMS like Smartcat where the API supports a reliable connection.